![]() The PAF is also a means of justifying the authenticity of paper invoices.Īnd finally, the Factur-X format promoted in France by FNFE-MPE is a mixed or hybrid format. The requirement is to be able to establish the authenticity of the invoice by means of an audit trail that enables the invoice to be reliably and truthfully traced back to the events that generated it: sale, delivery, order. The PAF (Piste d’Audit Fiable, or Reliable Audit Trail) enables any digital file, PDF or otherwise, to be considered an electronic invoice. ![]() Invoices in PDF format, electronically signed and accompanied by a certificate, are permitted by law. The electronic signature thus authenticates the document and guarantees its integrity. WEBEDI is the solution for sending and receiving EDI invoices without having to invest in a complete EDI system.Įlectronic signatures involve signing a digital document using an electronic certificate that complies with the RGS (Référentiel Général de Sécurité) and eIDAS (Electronic Identification And trust Services) standards. Invoices are deposited and received via the WEBEDI portal, since there is no automatic integration with information systems. The company accesses an EDI service via an Internet browser. WEBEDI is an alternative solution to full or integrated EDI. There are several solutions for issuing electronic invoices, without the need for full EDI. If your business partner, whether supplier or customer, is unable to send or receive EDI invoices, you can use other methods to dematerialize invoices. Implementation of workflow-type processes.Elimination of errors due to re-typing.Issuing and receiving electronic invoices via a fully automated EDI process, secure on both sides, brings many advantages: What are the advantages of electronic invoicing with EDI Invoice ? The customer can then set up a P2P (Purchase to Pay) process to reconcile invoice data with delivery and order data, and then trigger payment.Īt the same time, supplier and customer store the Invoice message in an SAE (Système d’Archivage Electronique), to guarantee its integrity for the legal 10-year period, and to enable its restitution in the event of an audit. Invoice data is extracted from the message and integrated into the management system without any re-entry. The customer’s EDI solution receives the invoice. The supplier receives notification when the message is delivered. The supplier’s EDI provider takes charge of the message and directs it either to the customer or to the customer’s EDI provider. The EDI solution chosen by the supplier converts the invoice into an EDI message. The invoice is issued by the supplier’s Sales Management or ERP system. Invoices are then transferred from sender to receiver via secure VAN (Value Added Network) or VAN (Réseau à Valeur Ajoutée) networks offered by EDI solution providers.ĮDI Invoice enables the invoicing process to be fully integrated into suppliers’ and customers’ information systems, without the need for re-keying. The most common formats are EDIFACT, XML and UBL 2.0. Various standards are defined and regularly updated by organizations such as GS1 and GALIA. To be able to transmit and integrate invoicing data into different information systems, the Invoice or EDI Invoice message must comply with certain standards. These guarantees give the EDI message the status of an invoice, enforceable against third parties and tax authorities in the event of an audit. Legibility : the information contained in the message is legible.Integrity : the message is legally archived for 10 years.Authenticity : the issuer of the invoice is identifiable.The EDI message contains all mandatory invoicing information and meets the following guarantees : The issue of electronic invoices or e-invoices is governed by Article 289 of the French General Tax Code.įor the EDI message to become an invoice : the supplier and customer mutually undertake to exchange invoices and credit notes via EDI. In fact, the implementation of EDI invoicing is governed by law and by standardization rules. ![]() The EDI message has the legal status of an invoice.The invoice is transmitted by EDI message.The EDI invoice principle is based on three points : EDI enables billing data to be transmitted securely from management system to management system, in a structured, standardized format.
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